A successful board meeting requires a range of skills that range from the preparation of materials for the board to facilitation of productive discussions. Furthermore, a well-run board session should lead to the formulation of actions that can be carried out after the meeting to facilitate progress. Effective board governance is the key to success in these areas. It promotes a diversity of viewpoints, encourages discussions that lead to new insights, and promotes productive deliberations.
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Create an agenda and share it prior to the time.
A well-organized agenda is the key to an effective board meeting. It serves as a reference for discussion and ensures that all important topics are covered. Board members should be encouraged review agendas before the meeting and suggest any modifications or additions that may be required. A concise and clear meeting agenda will help keep the discussion on http://digitalboardarea.net/types-and-purposes-of-board-resolutions track and help prevent it from getting too long or diverting off topic.
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Conduct a Roll Call to Determine Quorum
Ensure that all relevant board members are able to participate in the meeting by ensuring that the quorum requirements are satisfied. This can be accomplished by using a roll-call system, an online tool like Krisp, or the document that governs the meeting to determine amount of people needed to conduct business.
Encourage Participation
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Participation in productive discussions requires active participation from all participants. It is possible to encourage this by encouraging board members, reaching out to those who may not be vocal, and encouraging discussions with tools like decision matrices and SWOT analyses. It is also crucial to value and respect all opinions, regardless of whether or not they are in line with the dominant ideas of the meeting.
